The Imperial Court of All Oklahoma, Inc.

a Non-Profit 501(c)(3) Charity

Vendor Information

Booth space is available in the hotel hallway on a first-come, first-serve basis. The first completed and received contracts will be given priority space, as decided by the Vendor Chair. We do not provide security and assume no responsibility for items during Coronation weekend or items left at the booth space overnight. Electrical outlets are available on a limited basis.  

Vendors are expected to provide an auction item for the ICAO to auction off to benefit the new monarch travel fund. Should you not wish to donate an item, the cost of tables is $125 per 2 tables.

A Coronation ad in the program is greatly suggested. For ad information in our virtual coronation program, see below for details. Any questions, please contact our Coronation Committee or Vendor Chair (Ian Williams) at  

Vendor Agreement can be returned, in person, via email to, or by postal mail to ICAO c/o Coronation Committee at PO Box 14533 Tulsa, OK, 74159. You may set up your booth at 2:00 pm on Friday, April 1st. Please check with the Vendor Chair (Ian Williams) for your booth placement and to pick up your Vendor passes or if you have questions. 

The Vendor hours are as follows: 

Friday, March 31st – Set Up: 2:00 pm at the Host Hotel,  Booths Open: 2 pm - 5 pm.  

Saturday, April 1st – Set Up: 9:00 am,  Booths Open: 9:00 am to 9:00 pm, or as late as you desire at the host hotel.

All vendors receive a full-page size ad (8x10) in our virtual program. 

Please send camera-ready full-color art in JPG or PNG format, 300 dpi) to by March 1st, 2023. 

Hotel Booth space includes up to two standard 6-foot tables and 2 chairs, with standard hotel tablecloths.

Please let us know on the vendor form which days you will be setting up. 

If you need additional space for set up, please describe below on the vendor form:

Vendor Form